Unit 8, 22 Hudson Avenue, Castle Hill NSW 2154

Privacy Policy

Policy

The privacy of all children, their families, staff and associates involved with The STaR Inclusive Early Childhood Association (STaR Association) is respected. Confidentiality is consistently maintained and respected by all levels of the STaR Association: the STaR Committee of Management (COM), staff, families, students (interns, research and/or tertiary) and volunteers.

Procedure

  1. Information discussed at STaR COM meetings and between COM members will remain confidential.
  2. Minutes of STaR COM meetings are only circulated to COM members and the General Manager will hold a master copy.
  3. All STaR Association staff and COM members, as well as relevant childcare centre staff, are required to sign a confidentiality agreement that forms part of an individual’s involvement or Employment Contract with The STaR Association.
  4. The Child and Families Manager will ensure that students (research/ tertiary), interns and volunteers have signed a Confidentiality Agreement prior to commencement of program placement.
  5. In the event of a breach of confidentiality, a formal meeting will be held with the Child and Families Manager and General Manager (as appropriate). Instant dismissal may result.
  6. All Association records and documentation are held and maintained by the General Manager at the STaR Association office.
  7. All children’s and families’ records/ information/ assessments must be treated with professional respect and will be stored securely at the STaR Association office.
  8. Information regarding children and their families should never be left where it could be read by others.
  9. Information for students (research/ tertiary), interns and volunteers regarding children and their families will be given on a need-to-know basis at the discretion of the Children and Families Manager.
  10. On occasion it may be appropriate that the Children and Families Manager seeks permission from parents/carers to disseminate information about their child to other relevant professionals.
  11. STaR Program files must reside with the Children and Families Manager/Special Educator. Access is determined by the Children and Families Manager. In any written records, children should be identified by first name and, if necessary, first letter of surname.
  12. Concerns regarding a child should not be discussed in front of the child or other children. Any private conversation about a child must be undertaken away from the hearing of the subject child, other children, other staff and other parents.
  13. All contact details of children, parents, staff and associates should not be disclosed without permission of the individual(s) concerned.
  14. Information regarding the STaR Association educational programs remains the property of The STaR Association and should not be duplicated in any form.

Related Documents:

  • Complaints Policy
  • Confidentiality Agreement
  • Rights brochure

Key Legislation:

  • Health Records and Information Privacy Act 2002 (NSW)
  • Privacy Act 1988 (Commonwealth)
  • Privacy and Personal Information Protection Act 1988 (NSW)
  • Disability Inclusion Act 2014 (NSW)

Supporting Resources:

  • NSW Disability Services Standards (FACS, formerly ADHC)